Careers with AJCA-NAJ-JMS

Careers

Herd Services Assistant

Based at AJCA-NAJ Offices, Reynoldsburg, OH

Reports to Assistant Herd Services Manager

Objective: To process records and provide customer service. To provide support to Herd Services and Genetic Programs.

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RESPONSIBILITIES:

Herd Services

Fully integrated in all aspects of marketing and ordering JerseyTags, along with servicing JerseyTag customers;
Registration and ID Updates: Request and work with PC DART cow and heifer inventories, work with and process ID files from herd management software programs for registrations, Genetic Recovery, ID updates and error corrections, work with Unregistered Cow Reports generated from herd inventories associated with the type traits appraisal program;
Process CDCB Error Files associated with ancestry and type updates;
Investigate missing lactation records, and process updates and corrections;
International correspondence including but not limited to registrations, nominations, micro-satellite request and AI documentation; and
Assist with mailings as needed.

Genetic Programs

Fully integrated in all aspects of marketing and ordering Genomic Testing, along with servicing Genomic Test customers. Assist with distributing genomic test results and associated correspondence.
Assist with compiling and distributing quarterly and annual summaries of AJCA Type Appraisal activity and assist with material prepared for annual Type Conference.
Assist with mailings and compiling information related to the AJCA research program.

Other

Provide switchboard assistance as needed.
Provide mailroom assistance as needed.

PLACEMENT STANDARDS:

Well-organized, self-motivated and detail-oriented individual possessing general office knowledge and computer skills including, but not limited to, Microsoft word processing, spreadsheet and database applications, and Adobe InDesign; Web application experience desirable. Strong written and oral communication skills. Position requires frequent contact with members and dairy industry professionals. Ability to handle multiple on-going projects and prioritize assignments across different departments. General knowledge of agriculture and/or the dairy industry a plus.

Working Conditions: Full-time position.

Normal office hours: Monday through Friday, 8:00 a.m. – 4:30 p.m.
Employee offered 30-minute lunch and two (2) 15-minute breaks.
Employer offers a smoke-free environment.

Salary: Commensurate with experience. Employee benefit package available.

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Posted May 11, 2022

Use this link to submit your letter of application and résumé to Erick Metzger, Manager of Herd Services, 6486 E. Main St., Reynoldsburg, OH 43068-2362. Applications may also be submitted by fax at 614/861-8040 or by email with “Herd Services Assistant” in the Subject Line of the message. Applications will be accepted until position is filled.

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Administrative Assistant, Jersey Marketing Service/Communications

Based at AJCA-NAJ Offices, Reynoldsburg, OH

Reports to Director of Communications, JMS Manager, Treasurer

Objective: To produce catalogs for Jersey Marketing Service (JMS) and provide administrative assistance to JMS in the home office in Reynoldsburg, Ohio. Also provide assistance to Communications Department with the administrative tasks in writing and promotion.

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Responsibilities:

I. Jersey Marketing Service

Answer telephone calls. Take messages and assist the JMS Manager.
Produce JMS catalogs and other JMS promotional and sales material as instructed.
Coordinate printing and mailing of catalogs.
Help create Jersey Marketing Service catalog websites.
Coordinate office work for Jersey Marketing Service. Maintain JMS files, including private treaty correspondence, consignment sale files, catalog files and normal correspondence files.
Manage all mailings for Jersey Marketing Service (i.e. health letters, consignment letters, advertising, catalogs)
Provide clerking services for live sales throughout the year and virtual sales.
Provide work processed information to the Executive Secretary’s office.
Manage all spreadsheets for Jersey Marketing Service Sales and communicate weekly with the field staff with updates.

II. Communications

Manage the Jersey Journal subscriptions and mailings within department.
Provide assistance to the editor and staff as needed on magazine production.
Help maintain Jersey Journal website
Aid in creation of social media campaigns

III. Accounting Department

Provide administrative assistance to the Treasurer and accounting department.
Other projects and duties as instructed

REQUIREMENTS:

General office knowledge and computer knowledge and skills including, but not limited to, word processing, spreadsheets and data base experience, as well as Adobe Creative Suites. General knowledge of agriculture and/or the dairy industry a plus. Willingness and ability to learn new computer applications. Must be able to communicate effectively with customers. Ability to multi-task.

Working Conditions: Full-time position. Works in an office setting. Occasional evenings, weekends, and holidays may be required to carry out responsibilities.

Salary: Commensurate with experience. Employee benefit package available.

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Posted April 6, 2022

Use this link to submit your letter of application and résumé to Kim Billman, Director of Communications, 6486 E. Main St., Reynoldsburg, OH 43068-2362. Applications may also be submitted by fax at 614/861-8040 or by email with "Admin. Assistant JMS/Communications" in the Subject Line of the message. Applications will be accepted until position is filled.

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Senior Accounting Clerk

Based at AJCA-NAJ Offices, Reynoldsburg, OH

Reports to Treasurer

Objective: To assist with all operations of the Accounting Department. Assist in maintaining financial records, general analysis, as well as many day-to-day functions of the department.

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RESPONSIBILITIES: Provide assistance to the Treasurer and/or be responsible for the follow areas:

General Ledger;
Accounts receivable. Including, but not limited to deposits, customer account maintenance and invoicing, monthly statements, credit balances, delinquent accounts and letters, written-off accounts, etc.;
Accounts payable;
Payroll;
Bank reconciliations;
Jersey Marketing Service – private treaty, public sales, royalties, analysis, etc.;
1099 processing;
State Sales tax;
Assist with human resource management;
Analysis and reports for departments and ledgers as requested;
Equity Membership Database;
Work with supply vendors and office equipment vendors (ie. copier, mail machine, suppliers, etc.);
Back-up various duties within the responsibilities of the accounting department (which also may include receptionist and mail room);
Assist with general office maintenance/management;
Special projects;
Other miscellaneous duties as requested by the Treasurer or Executive Secretary.

REQUIREMENTS:

Associate degree in accounting or equivalent experience. Must have excellent understanding of all aspects of accounting procedures. Must demonstrate excellent skills in time management, computerized accounting, spreadsheets, word processing, Access, (Office Suite), plus be familiar with general office machines. Position requires individual initiative, attention to detail and professional, administrative and organizational skills. Must be organized to meet deadlines. Position requires frequent contact with staff, members and dairy industry professionals. Strong written and oral communication skills. Ability to multi-task. General knowledge of agriculture and/or dairy industry a plus but not required.

Working Conditions: Full-time position. Works in an office setting. Occasional evenings, weekends, and holidays may be required to carry out responsibilities.

Salary: Commensurate with experience. Employee benefit package available.

View Complete Position Description

Posted November 16, 2021

Use this link to submit your letter of application and résumé to Vickie White, Treasurer, 6486 E. Main St., Reynoldsburg, OH 43068-2362. Applications may also be submitted by fax at 614/861-8040 or by email with "Senior Accounting Clerk" in the Subject Line of the message. Applications will be accepted until position is filled.

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Assistant to the General Manager National All-Jersey Inc.

Based at AJCA-NAJ Offices, Reynoldsburg, OH

Reports to Executive Secretary and General Manager

Objective: To assist the General Manager in effective, efficient delivery of customer services, the maintenance of membership and other company resources, economic analysis, and the development and marketing of the programs and services of National All-Jersey Inc.

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RESPONSIBILITIES:

Conduct economic analysis pertaining to Federal Milk Marketing Order performance, dairy product production and dairy performance.
Compile and distribute NAJ publications to members and subscribers.
Monitor industry activities and assist General Manager in keeping members, service users and staff informed about milk pricing and marketing, government and trade policies, and also research affecting milk pricing, component utilization, and product development.
Collect and maintain market information and resources on milk marketing, then fulfill requests for information.
Manage and expand the Queen of Quality® trademark program by serving existing members, recruiting new members, and maintaining the Queen of Quality® website and social media presence.
Represent NAJ at public events or on business projects as assigned by the General Manager.
Assist General Manager in planning, developing and executing new services.

QUALIFICATIONS:

College graduate or equivalent skills and experience in areas including, but not limited to, milk marketing or dairy business management. Well-organized, self-motivated individual with strong mathematical, analytical and writing skills. Must be detail oriented. Competence in basic business computer applications required; proficiency in Microsoft Access and Excel, plus Web applications desirable. Position requires frequent contact with members and dairy industry professionals. Strong written and oral communication skills and the ability to work with individuals and groups essential.

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Posted March 17, 2022

Use this link to submit your letter of application and résumé to Erick Metzger, General Manager National All-Jersey Inc., 6486 E. Main St., Reynoldsburg, OH 43068-2362. Applications may also be submitted by fax at 614/861-8040 or by email with “Assistant to the General Manager” in the Subject Line of the message. Applications will be accepted until position is filled.

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